Knox College
Department of Athletics
Department of Athletic Training
Emergency Action Plan
Revised Spring 2012
Introduction
Emergency situations can arise at any time during an athletic event. In order to ensure the best possible care to a patient in a life threatening/emergency situation, expedient action must be taken. The development and implementation of an emergency action plan will help ensure the best care will be provided.
As emergencies can occur at any point during an activity, athletic organizations need to be prepared. It is the duty of the athletic organization to develop a plan that can be implemented immediately should an emergency situation arise so that appropriate standards of emergency care are provided to all patients. This preparation involves formulating an emergency action plan, proper coverage of events, maintenance of appropriate emergency equipment and supplies, utilization of appropriate emergency medical personnel, and continuing education in the area of emergency medicine and planning. The goal is to prevent as many emergency situations as possible through pre-participation physical screenings, adequate medical coverage, safe practice and training techniques and other avenues of safety. However, accidents and injuries are inherent to sports participation and proper preparation should enable each emergency situation to be managed appropriately.
Components of the Emergency Action Plan
1. Emergency Personnel
2. Emergency Communications
3. Emergency Equipment
4. Serious Incident and Emergency Notification
Emergency Personnel
1. Certified Athletic Trainers:
· Scott Sunderland, M.S., ATC – Head Athletic Trainer/Assistant Athletic Director
· Lexie Vernon, ATC – Assistant Athletic Trainer
· Kevin Bona, ATC – Graduate Assistant Athletic Trainer
2. Athletic Training Student Workers
3. EMT/Paramedics
4. Team Physician
5. Coaches
With athletic participation in practice and competition, the first responder to an emergency situation is typically a member of the Athletic Training Staff, most commonly a certified athletic trainer. Physician coverage may be limited to practices and competitions and the degree of first responder coverage may be limited to a coach or other institutional personnel based on the sport/activity, setting, and type of training. Certification in cardiopulmonary resuscitation (CPR), first aid, prevention of disease transmission, and emergency plan review is required for all athletics personnel associated with practices, competitions, skills, instruction, and strength and conditioning. Records of these certifications are kept in the athletic training office.
The development of an emergency action plan cannot be completed without the organization of an emergency response team. This team may consist of a variety of healthcare providers including physicians, emergency medical technicians and paramedics, certified athletic trainers, athletic training student workers, coaches, managers, and even bystanders in some instances. There are four basic roles for the emergency response team:
1. Immediate care of the injured athlete – This is the first and foremost concern for the emergency response team. Acute care in a situation should be provided by the most qualified individual on scene.
2. Emergency equipment retrieval – May be done by anyone on the emergency response team who is familiar with the types and location of the specific equipment needed. Athletic training student workers fill this role.
3. Activation of EMS – This should be done as soon as the situation is determined to be an emergency or life-threatening event. Time is the most critical factor during emergency situations. Activation on EMS should be done by the person directed to by the leader of the emergency response team. Activation of EMS includes dialing 911 and Campus Safety at x7979 or (309) 341-7979. An individual chosen for this role should be able to stay calm under pressure and able to communicate efficiently over the telephone. It is advised that the individual follow the posted facility specific plan.
4. Direction of EMS to the scene – A member of the response team should be responsible for meeting the ambulance as they arrive at the facility. This person should have keys to any locked gates or doors. Campus Safety often assists in this role.
Activating EMS:
· Dial 911
· Notify Campus Safety at x7979 or (309) 341-7979
· Provide information:
o Name, address, telephone of caller
o Nature of emergency (Medical or Non-Medical)
o Number of patients
o Condition of patients
o First aid treatment initiated by the first responder
o Specific directions as needed to locate the emergency scene
o Other information as requested by dispatcher
Emergency Communication
Effective communication is the key to efficient delivery of emergency care in athletic trauma situations. Certified athletic trainers and emergency medical personnel must work together to provide the best possible care to injured athletes. It is paramount then, that communication prior to an event is a good way to build rapport and establish boundaries between both groups of healthcare professionals. If emergency medical transportation is not available on site during an athletic event, direct communications with the emergency medical system at the time of injury or illness will be necessary.
Access to a working telephone or other communications device, whether fixed or mobile, should be established. The communications system should be checked prior to each practice or competition to ensure its proper function. A back-up communication plan should be in effect in the event of failure of the primary communication system. The most common method of communications is the public telephone. However, in some instances cellular phones are preferred. At any athletic venue, whether home or away, it is important to know the location of a workable telephone. Pre-arranged access to the phone should be established if it is not easily accessible. Two-way radios are carried by athletic training staff and can be used to notify staff in the athletic training room of an emergency or need for EMS. Athletic training staff will carry cellular phones on them at all times in case of emergency. In addition, emergency phones are located around campus including on the north end of the home sideline if the Knosher Bowl.
Emergency Equipment
All necessary emergency equipment should be onsite and quickly accessible. Personnel should be familiar with the function and use of each type of emergency equipment. Equipment should be in good working order, and personnel should be trained in advance of its proper usage. Emergency equipment should be checked regularly and its use rehearsed and practiced by emergency personnel. Emergency equipment consists of but is not limited to: Automated external defibrillators, spine boards, gurneys, splints, BP cuff, bag valve masks, MD trauma kits, etc. It is important to note that the emergency equipment available should be appropriate for the level of training of the emergency medical providers.
AED Locations
· E. & L. Andrew Fitness Center – Far west side behind the reception desk
· Athletic Training Room – In hallway just outside of the south door
· Knosher Bowl – North end of home team sideline (east sideline) during fall, spring and summer. This AED is brought into the athletic training room for the winter.
· A hand carried AED is available at all other locations for competitions with the athletic training staff
Trauma Bag
A trauma bag will be located at most events as well as on board the Gator at all times. Trauma Bag contents are as follows:
· Bag-valve-mask resuscitator
· Airways
· CPR mask
· Cervical Collars
· Personal Protective Equipment
· Blood Pressure Cuff and Stethoscope
· Dressings and Open Wound Supplies
Conclusion
The importance of being properly prepared when athletic emergencies arise cannot be stressed enough. Prior planning is a must. An athlete’s survival may hinge on how well trained and prepared the athletic healthcare providers are. The emergency action plan should be reviewed at least once a year with all athletic personnel (administrators, coaches, athletic training staff, etc.), and should include CPR refresher training.
Acknowledgement
This emergency action plan template was developed by Ron Courson, Director of Sports Medicine, University of Georgia and the University of Georgia Sports Medicine Staff.
Emergency Procedures and Protocols
On-Campus Athletic Facilities
Unconscious/Seriously injured patient requiring special removal from the field/court/facility:
· Stabilize and stay with the patient. Do not move the patient until trained personnel arrive unless there is immediate danger of further injury.
· Contact certified athletic trainer, if available, by radio, phone, or send someone to get them.
· ATC will assign someone to contact EMS, which is usually a member of athletic training staff.
· Give important information:
o Name, address, telephone number of caller
o Number of patients, condition of patients
o Treatment being provided by first responder
o Specific directions needed to locate scene (above)
o Other information as requested by dispatcher
· Assign someone to meet EMS personnel at the appropriate entrance based on facility-specific EAP.
· Assign someone to retrieve emergency equipment.
· If a Knox College student athlete is being transported, a member of the athletic training staff will accompany them.
· Emergency Medical Form should be sent with student athletes, if available.
· Incident and injury should be recorded on appropriate forms/charts.
Phone Numbers for Knox College Athletic Training Staff
Area Code 309
Chad Eisle, Director of Athletics Office 341-7280 Cell 335-4065
Scott Sunderland, Head ATC Office 341-7378 Cell 335-4078
Lexie Vernon, Assistant ATC Office 341-7378 Cell 335-4079
Kevin Bona, Graduate Assistant ATC Office 341-7378
Galesburg Cottage Hospital 343-8131
OSF St. Mary Medical Center 344-3161
OSF Prompt Care 343-1000
Galesburg Orthopedics 342-0194
Knox College Health Services 341-7559
Knox College Athletic Training Room 341-7378
Emergency Action Plan
E. & L. Andrew Fitness Center
1. Activate EMS by calling 911 and notify Campus Safety at x7979 or (309) 341-7979.
· Stabilize and stay with the patient. Do not move the patient!
Give EMS personnel the following information:
· Directions to Facility/Location: Knox College E. & L. Andrew Fitness Center is located on the west side of Memorial Gym on the corner of Prairie and Depot Street. For the downstairs weight room: go around the circle to the west entrance of the Memorial Gymnasium nearest to the outdoor track. Enter down the ramp and proceed through the first door on the right. To enter the upstairs fitness center, go through the main (north) entrance to the T. Fleming Field house nearest to the baseball field. Take the elevator to the upper level. Go left out of the elevator and right at the end of the hall. The fitness center is on the left side just past the gymnasium.
· Critical Information:
o Name, address, telephone number of caller
o Number of patients, condition of patients
o Treatment being provided by first responder
o Specific directions needed to locate scene (above)
o Other information as requested by dispatcher
2. Provide appropriate emergency care: until arrival of EMS personnel. Upon arrival of EMS personnel, provide further pertinent information (method of injury, vital signs, treatment provided, pertinent medical history, etc.) and assist with emergency care as needed.
3. Emergency Equipment: The nearest AED is located upstairs in the E. & L. Andrew Fitness center all the way to the west, behind the reception desk.
4. If a Knox College student athlete is being transported:
· Athletic Training Staff Member should accompany student athlete to hospital
· Emergency Medical Form should be sent with the student athlete/staff member
· Notify other Athletic Training Staff Members and Head Coach of incident and updates as appropriate
· Athletic training staff will contact parents
· Perform appropriate documentation
5. Emergency Telephone Numbers: EMS 911
Campus Security 347-7979
GHAS (Emergency) 342-1151
Athletic Training Room 341-7378
Chad Eisele, Athletics Director Office 341-7280 Cell 335-4065
Scott Sunderland, Head ATC Office 341-7378 Cell 335-4078
Lexie Vernon, Assistant ATC Office 341-7378 Cell 335-4079
Cottage Hospital 343-8131 St. Mary’s Hospital 344-3161
Galesburg Orthopedics 342-0194 Health Services 341-7559
Emergency Action Plan
Blodgett Baseball Field
1. Activate EMS by calling 911 and notify Campus Safety at x7979 or (309) 341-7979.
· Stabilize and stay with the patient. Do not move the patient!
Give EMS personnel the following information:
· Directions to Facility/Location: The Knox College baseball field is located on the northwest corner of Prairie and Depot Street. Enter through the parking lot between the baseball field and T. Fleming Field House. EMS personnel can enter the field via the gate nearest to the first base dugout.
· Critical Information:
o Name, address, telephone number of caller
o Number of patients, condition of patients
o Treatment being provided by first responder
o Specific directions needed to locate scene (above)
o Other information as requested by dispatcher
2. Provide appropriate emergency care: until arrival of EMS personnel. Upon arrival of EMS personnel, provide further pertinent information (method of injury, vital signs, treatment provided, pertinent medical history, etc.) and assist with emergency care as needed.
3. Emergency Equipment: The nearest AED is hand carried by the certified athletic trainer covering the practice or competition. Air splits and Trauma Bag are also carried with the ATC. The Gator is available to move an injured student athlete from the field.
4. If a Knox College student athlete is being transported:
· Athletic Training Staff Member should accompany student athlete to hospital
· Emergency Medical Form should be sent with the student athlete/staff member
· Notify other Athletic Training Staff Members and Head Coach of incident and updates as appropriate
· Athletic training staff will contact parents
· Perform appropriate documentation
5. Emergency Telephone Numbers: EMS 911
Campus Security 347-7979
GHAS (Emergency) 342-1151
Athletic Training Room 341-7378
Chad Eisele, Athletics Director Office 341-7280 Cell 335-4065
Scott Sunderland, Head ATC Office 341-7378 Cell 335-4078
Lexie Vernon, Assistant ATC Office 341-7378 Cell 335-4079
Cottage Hospital 343-8131 St. Mary’s Hospital 344-3161
Galesburg Orthopedics 342-0194 Health Services 341-7559
Emergency Action Plan
Trevor Field/Outdoor Track
1. Activate EMS by calling 911 and notify Campus Safety at x7979 or (309) 341-7979.
· Stabilize and stay with the patient. Do not move the patient!
Give EMS personnel the following information:
· Directions to Facility/Location: Knox College Trevor Field/Outdoor Track is located on the southwest corner of Prairie and Depot Street on the west side of Memorial Gym. Enter through the parking lot between the baseball field and T. Fleming Field House around the circle drive. EMS personnel can enter on the sidewalk ramp onto the track.
· Critical Information:
o Name, address, telephone number of caller
o Number of patients, condition of patients
o Treatment being provided by first responder
o Specific directions needed to locate scene (above)
o Other information as requested by dispatcher
2. Provide appropriate emergency care: until arrival of EMS personnel. Upon arrival of EMS personnel, provide further pertinent information (method of injury, vital signs, treatment provided, pertinent medical history, etc.) and assist with emergency care as needed.
3. Emergency Equipment: The nearest AED is located inside the E. & L. Andrew Fitness Center behind the reception desk and downstairs in the hallway outside of the south door to the Athletic Training Room. Air splits and Trauma Bag are carried with the ATC and/or located on the Gator. The Gator is available to move an injured student athlete from the field.
4. If a Knox College student athlete is being transported:
· Athletic Training Staff Member should accompany student athlete to hospital
· Emergency Medical Form should be sent with the student athlete/staff member
· Notify other Athletic Training Staff Members and Head Coach of incident and updates as appropriate
· Athletic training staff will contact parents
· Perform appropriate documentation
5. Emergency Telephone Numbers: EMS 911
Campus Security 347-7979
GHAS (Emergency) 342-1151
Athletic Training Room 341-7378
Chad Eisele, Athletics Director Office 341-7280 Cell 335-4065
Scott Sunderland, Head ATC Office 341-7378 Cell 335-4078
Lexie Vernon, Assistant ATC Office 341-7378 Cell 335-4079
Cottage Hospital 343-8131 St. Mary’s Hospital 344-3161
Galesburg Orthopedics 342-0194 Health Services 341-7559
Emergency Action Plan
Knosher Bowl
1. Activate EMS by calling 911 and notify Campus Safety at x7979 or (309) 341-7979.
· Stabilize and stay with the patient. Do not move the patient!
Give EMS personnel the following information:
· Directions to Facility/Location: Knox College Knosher Bowl is located on the corner of W. Knox and Cedar Street. A staff member will meet EMS personnel at the northeast gate to enter onto the field.
· Critical Information:
o Name, address, telephone number of caller
o Number of patients, condition of patients
o Treatment being provided by first responder
o Specific directions needed to locate scene (above)
o Other information as requested by dispatcher
2. Provide appropriate emergency care: until arrival of EMS personnel. Upon arrival of EMS personnel, provide further pertinent information (method of injury, vital signs, treatment provided, pertinent medical history, etc.) and assist with emergency care as needed.
3. Emergency Equipment: The nearest AED is located on the northeast corner of the field on the home bench during football season. The Athletic Training Staff will also have air splints, trauma bag, and a Gator to transport an injured student athlete from the field if necessary. For Football, helmet face mask removal equipment will be located in the trauma bag. Order of preference would be the Ridell quick removal tool for side clips (if applicable) and electric screw driver w/ manual screw driver for back-up for top clips (and side clips as needed). Trainer’s angle and pruning shear also available as back-up only. Last resort would be removal of the helmet and shoulder pads for emergency airway access.
4. If a Knox College student athlete is being transported:
· Athletic Training Staff Member should accompany student athlete to hospital
· Emergency Medical Form should be sent with the student athlete/staff member
· Notify other Athletic Training Staff Members and Head Coach of incident and updates as appropriate
· Athletic training staff will contact parents
· Perform appropriate documentation
5. Emergency Telephone Numbers: EMS 911
Campus Security 347-7979
GHAS (Emergency) 342-1151
Athletic Training Room 341-7378
Chad Eisele, Athletics Director Office 341-7280 Cell 335-4065
Scott Sunderland, Head ATC Office 341-7378 Cell 335-4078
Lexie Vernon, Assistant ATC Office 341-7378 Cell 335-4079
Cottage Hospital 343-8131 St. Mary’s Hospital 344-3161
Galesburg Orthopedics 342-0194 Health Services 341-7559
Emergency Action Plan
Memorial Gym Pool
1. Activate EMS by calling 911 and notify Campus Safety at x7979 or (309) 341-7979.
· Stabilize and stay with the patient. Do not move the patient!
Give EMS personnel the following information:
· Directions to Facility/Location: Knox College Memorial Gym Pool is located on the corner of Prairie and Depot Street. A staff member will meet EMS personnel at the main entrance of the T. Fleming Field House and Memorial Gym, located on the north side of the building, nearest to the baseball field. Use the elevator to go to the lower level and continue through the double doors and enter the pool through the entrance on the right.
· Critical Information:
o Name, address, telephone number of caller
o Number of patients, condition of patients
o Treatment being provided by first responder
o Specific directions needed to locate scene (above)
o Other information as requested by dispatcher
2. Provide appropriate emergency care: until arrival of EMS personnel. Upon arrival of EMS personnel, provide further pertinent information (method of injury, vital signs, treatment provided, pertinent medical history, etc.) and assist with emergency care as needed.
*Lifeguard is responsible for stabilizing patient on a spine board and removing them from the pool. Athletic Training Staff will take over care once the patient is on the pool deck.
3. Emergency Equipment: The nearest AED is located in the hallway near the south entrance to the athletic training room. A backboard is stored on the pool deck.
4. If a Knox College student athlete is being transported:
· Athletic Training Staff Member should accompany student athlete to hospital
· Emergency Medical Form should be sent with the student athlete/staff member
· Notify other Athletic Training Staff Members and Head Coach of incident and updates as appropriate
· Athletic training staff will contact parents
· Perform appropriate documentation
5. Emergency Telephone Numbers: EMS 911
Campus Security 347-7979
GHAS (Emergency) 342-1151
Athletic Training Room 341-7378
Chad Eisele, Athletics Director Office 341-7280 Cell 335-4065
Scott Sunderland, Head ATC Office 341-7378 Cell 335-4078
Lexie Vernon, Assistant ATC Office 341-7378 Cell 335-4079
Cottage Hospital 343-8131 St. Mary’s Hospital 344-3161
Galesburg Orthopedics 342-0194 Health Services 341-7559
Emergency Action Plan
Athletic Training Room
1. Activate EMS by calling 911 and notify Campus Safety at x7979 or (309) 341-7979.
· Stabilize and stay with the patient. Do not move the patient!
Give EMS personnel the following information:
· Directions to Facility/Location: Knox College Athletic Training Room is located on the corner of Prairie and Depot Street. Go around the circle to the west entrance of the Memorial Gymnasium nearest to the outdoor track and Center of Fine Arts building where a Knox Staff member will be waiting to further direct EMS Personnel. Enter down the ramp and follow the hallway to the left and the Athletic Training room is the first door on the right.
· Critical Information:
o Name, address, telephone number of caller
o Number of patients, condition of patients
o Treatment being provided by first responder
o Specific directions needed to locate scene (above)
o Other information as requested by dispatcher
2. Provide appropriate emergency care: until arrival of EMS personnel. Upon arrival of EMS personnel, provide further pertinent information (method of injury, vital signs, treatment provided, pertinent medical history, etc.) and assist with emergency care as needed.
3. Emergency Equipment: The nearest AED is located in the hallway just outside of the south door of the Athletic Training Room. A handheld AED may also be stored in the Athletic Training Room during the winter. The athletic training room also has air splints available.
4. If a Knox College student athlete is being transported:
· Athletic Training Staff Member should accompany student athlete to hospital
· Emergency Medical Form should be sent with the student athlete/staff member
· Notify other Athletic Training Staff Members and Head Coach of incident and updates as appropriate
· Athletic training staff will contact parents
· Perform appropriate documentation
5. Emergency Telephone Numbers: EMS 911
Campus Security 347-7979
GHAS (Emergency) 342-1151
Athletic Training Room 341-7378
Chad Eisele, Athletics Director Office 341-7280 Cell 335-4065
Scott Sunderland, Head ATC Office 341-7378 Cell 335-4078
Lexie Vernon, Assistant ATC Office 341-7378 Cell 335-4079
Cottage Hospital 343-8131 St. Mary’s Hospital 344-3161
Galesburg Orthopedics 342-0194 Health Services 341-7559
Emergency Action Plan
Film, Multi-Purpose Room, and Wrestling Rooms
1. Activate EMS by calling 911 and notify Campus Safety at x7979 or (309) 341-7979.
· Stabilize and stay with the patient. Do not move the patient!
Give EMS personnel the following information:
· Directions to Facility/Location: Knox College Film/Multi-Purpose/Wrestling room is located on the corner of Prairie and Depot Street. Go around the circle to the west entrance of the Memorial Gymnasium nearest to the outdoor track and Center of Fine Arts building where a Knox Staff member will be waiting to further direct EMS Personnel. Enter down the ramp and follow the hallway to the left and take a right at the next hallway. The rooms are located on the left.
· Critical Information:
o Name, address, telephone number of caller
o Number of patients, condition of patients
o Treatment being provided by first responder
o Specific directions needed to locate scene (above)
o Other information as requested by dispatcher
2. Provide appropriate emergency care: until arrival of EMS personnel. Upon arrival of EMS personnel, provide further pertinent information (method of injury, vital signs, treatment provided, pertinent medical history, etc.) and assist with emergency care as needed.
3. Emergency Equipment: The nearest AED is located in the hallway just outside of the south door of the Athletic Training Room. A handheld AED may also be stored in the Athletic Training Room during the winter. Air splints and Trauma Bag are also stored in the Athletic Training Room.
4. If a Knox College student athlete is being transported:
· Athletic Training Staff Member should accompany student athlete to hospital
· Emergency Medical Form should be sent with the student athlete/staff member
· Notify other Athletic Training Staff Members and Head Coach of incident and updates as appropriate
· Athletic training staff will contact parents
· Perform appropriate documentation
5. Emergency Telephone Numbers: EMS 911
Campus Security 347-7979
GHAS (Emergency) 342-1151
Athletic Training Room 341-7378
Chad Eisele, Athletics Director Office 341-7280 Cell 335-4065
Scott Sunderland, Head ATC Office 341-7378 Cell 335-4078
Lexie Vernon, Assistant ATC Office 341-7378 Cell 335-4079
Cottage Hospital 343-8131 St. Mary’s Hospital 344-3161
Galesburg Orthopedics 342-0194 Health Services 341-7559
Emergency Action Plan
Knox Softball Field
1. Activate EMS by calling 911 and notify Campus Safety at x7979 or (309) 341-7979.
· Stabilize and stay with the patient. Do not move the patient!
Give EMS personnel the following information:
· Directions to Facility/Location: The Knox College Softball Field is located on Academy Street between Berrien and Brooks. EMS Personnel can enter the field from left field parking lot at Academy and Berrien Streets.
· Critical Information:
o Name, address, telephone number of caller
o Number of patients, condition of patients
o Treatment being provided by first responder
o Specific directions needed to locate scene (above)
o Other information as requested by dispatcher
2. Provide appropriate emergency care: until arrival of EMS personnel. Upon arrival of EMS personnel, provide further pertinent information (method of injury, vital signs, treatment provided, pertinent medical history, etc.) and assist with emergency care as needed.
3. Emergency Equipment: The nearest AED is hand carried by the certified athletic trainer covering the practice or competition or is carried on the Gator. Air splits and Trauma Bag is also carried with the ATC or are carried on the Gator. The Gator is available to move an injured student athlete from the field.
4. If a Knox College student athlete is being transported:
· Athletic Training Staff Member should accompany student athlete to hospital
· Emergency Medical Form should be sent with the student athlete/staff member
· Notify other Athletic Training Staff Members and Head Coach of incident and updates as appropriate
· Athletic training staff will contact parents
· Perform appropriate documentation
5. Emergency Telephone Numbers: EMS 911
Campus Security 347-7979
GHAS (Emergency) 342-1151
Athletic Training Room 341-7378
Chad Eisele, Athletics Director Office 341-7280 Cell 335-4065
Scott Sunderland, Head ATC Office 341-7378 Cell 335-4078
Lexie Vernon, Assistant ATC Office 341-7378 Cell 335-4079
Cottage Hospital 343-8131 St. Mary’s Hospital 344-3161
Galesburg Orthopedics 342-0194 Health Services 341-7559
Emergency Action Plan
Jorge Prats Soccer Field
1. Activate EMS by calling 911 and notify Campus Safety at x7979 or (309) 341-7979.
· Stabilize and stay with the patient. Do not move the patient!
Give EMS personnel the following information:
· Directions to Facility/Location: Knox College Jorge Prats Soccer Field is located at the corner of Knox and Cedar Street where EMS Personnel can enter the field from the parking lot just east of the field.
· Critical Information:
o Name, address, telephone number of caller
o Number of patients, condition of patients
o Treatment being provided by first responder
o Specific directions needed to locate scene (above)
o Other information as requested by dispatcher
2. Provide appropriate emergency care: until arrival of EMS personnel. Upon arrival of EMS personnel, provide further pertinent information (method of injury, vital signs, treatment provided, pertinent medical history, etc.) and assist with emergency care as needed.
3. Emergency Equipment: The nearest AED is hand carried by the certified athletic trainer covering the practice or competition or located on the Gator. Air splits and Trauma Bag is also carried with the ATC or can be found on the Gator. The Gator is available to move an injured student athlete from the field.
4. If a Knox College student athlete is being transported:
· Athletic Training Staff Member should accompany student athlete to hospital
· Emergency Medical Form should be sent with the student athlete/staff member
· Notify other Athletic Training Staff Members and Head Coach of incident and updates as appropriate
· Athletic training staff will contact parents
· Perform appropriate documentation
5. Emergency Telephone Numbers: EMS 911
Campus Security 347-7979
GHAS (Emergency) 342-1151
Athletic Training Room 341-7378
Chad Eisele, Athletics Director Office 341-7280 Cell 335-4065
Scott Sunderland, Head ATC Office 341-7378 Cell 335-4078
Lexie Vernon, Assistant ATC Office 341-7378 Cell 335-4079
Cottage Hospital 343-8131 St. Mary’s Hospital 344-3161
Galesburg Orthopedics 342-0194 Health Services 341-7559
Emergency Action Plan
T. Fleming Field House
1. Activate EMS by calling 911 and notify Campus Safety at x7979 or (309) 341-7979.
· Stabilize and stay with the patient. Do not move the patient!
Give EMS personnel the following information:
· Directions to Facility/Location: The Knox College T. Fleming Field House is located on the corner of Prairie and Depot Street just south of the baseball field. A Knox staff member will meet EMS personnel at the main entrance to the Field House and Memorial Gym on the south side of the building closest to the baseball field. Make an immediate left to enter the Field House.
· Critical Information:
o Name, address, telephone number of caller
o Number of patients, condition of patients
o Treatment being provided by first responder
o Specific directions needed to locate scene (above)
o Other information as requested by dispatcher
2. Provide appropriate emergency care: until arrival of EMS personnel. Upon arrival of EMS personnel, provide further pertinent information (method of injury, vital signs, treatment provided, pertinent medical history, etc.) and assist with emergency care as needed.
3. Emergency Equipment: The nearest AED is located upstairs in the E. & L. Andrew Fitness Center on the far west side behind the reception desk. During a competition, Athletic Training Staff will hand carry an AED, Trauma Bag, Sports Chair, and air splints to the facility.
4. If a Knox College student athlete is being transported:
· Athletic Training Staff Member should accompany student athlete to hospital
· Emergency Medical Form should be sent with the student athlete/staff member
· Notify other Athletic Training Staff Members and Head Coach of incident and updates as appropriate
· Athletic training staff will contact parents
· Perform appropriate documentation
5. Emergency Telephone Numbers: EMS 911
Campus Security 347-7979
GHAS (Emergency) 342-1151
Athletic Training Room 341-7378
Chad Eisele, Athletics Director Office 341-7280 Cell 335-4065
Scott Sunderland, Head ATC Office 341-7378 Cell 335-4078
Lexie Vernon, Assistant ATC Office 341-7378 Cell 335-4079
Cottage Hospital 343-8131 St. Mary’s Hospital 344-3161
Galesburg Orthopedics 342-0194 Health Services 341-7559
Emergency Action Plan
Memorial Gymnasium
1. Activate EMS by calling 911 and notify Campus Safety at x7979 or (309) 341-7979.
· Stabilize and stay with the patient. Do not move the patient!
Give EMS personnel the following information:
· Directions to Facility/Location: The Knox College Memorial Gymnasium is located on the corner of Prairie and Depot Street just south of the baseball field. A Knox staff member will meet EMS personnel at the main entrance to the Field House and Memorial Gym on the south side of the building closest to the baseball field. Take the elevator to the upper level to reach the Gymnasium.
· Critical Information:
o Name, address, telephone number of caller
o Number of patients, condition of patients
o Treatment being provided by first responder
o Specific directions needed to locate scene (above)
o Other information as requested by dispatcher
2. Provide appropriate emergency care: until arrival of EMS personnel. Upon arrival of EMS personnel, provide further pertinent information (method of injury, vital signs, treatment provided, pertinent medical history, etc.) and assist with emergency care as needed.
3. Emergency Equipment: The nearest AED is located upstairs in the E. & L. Andrew Fitness Center on the far west side behind the reception desk or in the basement just outside the Athletic Training Room. During a competition, Athletic Training Staff will hand carry an AED, Trauma Bag, and air splints to the facility.
4. If a Knox College student athlete is being transported:
· Athletic Training Staff Member should accompany student athlete to hospital
· Emergency Medical Form should be sent with the student athlete/staff member
· Notify other Athletic Training Staff Members and Head Coach of incident and updates as appropriate
· Athletic training staff will contact parents
· Perform appropriate documentation
5. Emergency Telephone Numbers: EMS 911
Campus Security 347-7979
GHAS (Emergency) 342-1151
Athletic Training Room 341-7378
Chad Eisele, Athletics Director Office 341-7280 Cell 335-4065
Scott Sunderland, Head ATC Office 341-7378 Cell 335-4078
Lexie Vernon, Assistant ATC Office 341-7378 Cell 335-4079
Cottage Hospital 343-8131 St. Mary’s Hospital 344-3161
Galesburg Orthopedics 342-0194 Health Services 341-7559
Emergency Action Plan
Away Practice/Competition Protocol
1. Be sure to ask host school representative to familiarize you with their Emergency Action Plan before activity begins. Information should include:
· Degree of Coverage – Who will be covering the event? ATC? Physician? EMT? Where will these people be located?
· Emergency Equipment – Where is the nearest AED? Air splints?
· Health Facility Use – Where is the nearest hospital? How do you get there?
· Communication – Where is the nearest telephone? Are there any special instructions for dialing out to EMS?
· Other Information – Are there any other special instructions?
2. If a Knox College Student Athlete is transported:
· A staff member should accompany the student athlete to the hospital. This person can be (in order of preference, if parent is not present):
1. Assistant Coach
2. Athletic Training Student Worker
3. Certified Athletic Trainer
· The Emergency Medical Form should be sent to the hospital with the student athlete. If no insurance information is available, medical billing should be directed to the student athlete’s home address.
· Inform the head athletic trainer of the injury as soon as possible.
· If a student athlete must remain behind, a coach or member of the athletic training staff must remain with them until parents arrive.
· All decisions regarding treatment of the student athlete, including surgeries, should be coordinated through the Head Athletic Trainer and/or Team Physician.
· Once activity is completed, the certified athletic trainer should contact the student athlete’s parents. Do not forgo other responsibilities to contact parents. If over 18, approval to contact parents should be obtained from the student athlete, if possible.
3. Important Telephone Numbers: EMS 911
(309) Area Code
Scott Sunderland, Head ATC Office 341-7378 Cell 335-4078
Chad Eisele, Athletics Director Office 341-7280 Cell 335-4065
Athletic Training Room 341-7378
Lexie Vernon, Assistant ATC Office 341-7378 Cell 335-4079
Knox College Department of Athletics
Serious Incident and Emergency Notification Guidelines
Overview
The Knox College Department of Athletics follows the procedures set forth in its Emergency Action Plan and the Knox College Guidelines for Campus Emergencies Manual in responding to incidents that cause serious injury to one or more members of the Knox College Athletics community.
In the event of a serious incident, these guidelines serve to guide the actions of Knox College personnel. These guidelines will be enacted at the request of the Head Certified Athletic Trainer and/or Director of Athletics.
Examples of incidents requiring the Serious Incident and Emergency Notification Guidelines
(Not a comprehensive list)
· Any ambulance transport
· Any atypical Emergency Room visit
· Vehicle accident with injuries
· Death to any member of the team, coach, or staff
Contact Chain
The Head Certified Athletic Trainer and Director of Athletics will decide whom to contact and when based on the nature of any given situation. They may individually or collectively decide whether to enact the Serious Incident and Emergency Notification Guidelines.
Whenever the Serious Incident and Emergency Notification Guidelines are been enacted, the following contact chain should be implemented to ensure all contacts have been made:
Athletic Training/Sports Medicine Staff contacts:
-
Head Certified Athletic Trainer, who contacts:
-
Director of Athletics, who may contact:
-
President
-
Dean of the College
-
Dean of Students/ Associate Dean of Students
-
Director of Public Relations
-
SID
-
Legal Counsel
-
Athletic Training Staff
-
Head Coach, who may contact:
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Team Coaching Staff
-
Team Athletes
-
Physician
-
Parents/Family
Head Certified Athletic Trainer will keep the Director of Athletics, Head Coach, and Family updated regularly.
Director of Athletics will notify appropriate members of the Senior Staff and enact the Knox College Crisis Communication Plan.
Head Coach will communicate with the Team Athletes.
At no time should Knox College personnel provide medical advice or updates to families with the exception of the Head and/or Assistant Certified Athletic Trainers whom will attempt to keep the parents notified and advised as needed.
Director of Athletics, Head Certified Athletic Trainer, and Head Coach will keep their listed contacts and other appropriate staff regularly informed throughout the situation.
Public Announcements
Every effort should be made to contact the victim’s family
prior to any public statement.
The Director of Public Relations will work with Director of Athletics (consulting with others as necessary) to prepare an initial public statement on behalf of the College.
· The Knox Crisis Communication Team will designate the appropriate spokesperson.
· At no time is anyone other than the designated spokesperson authorized to speak in specifics to anyone concerning the injured and/or the emergency situation. (See attached sample script)
· All inquiries from the media should be forwarded to the Public Relations Office, which will track and monitor media inquiries.
· The Crisis Communication Team will determine other communications to campus or community necessary according to the Knox Crisis Communication Plan.
Follow-up
Following the incident, Knox College personnel involved in the incident and the crisis response will participate in a debriefing to review the plan’s effectiveness.
Sample Script for Responding to Inquiries
Do not confirm or deny any information. Simply refer all inquiries to the Public Relations Office.
· During regular hours: (309) 341-7337
· During off-hours & weekends: (309) 335-4063
“We are gathering more information and notifying those affected. The Public Relations Office will provide additional information as it becomes available.”
Various Situations
Home Practice/Contest—follow plan as outlined above. Director of Athletics and Head Certified Athletic Trainer will proceed directly to the medical facility. Arrangements may need to be made to assist in transporting and housing athlete’s parents (ie. hotel reservation, transport form the airport, etc.). Please note, Knox College or the Knox College Athletics Department will not pay for housing and/or transportation for the student/athletes parents.
Away Practice/ Contest with a Certified Athletic Trainer— follow plan as outlined above. Team will proceed home with a member of the coaching staff. Head or Staff Certified Athletic trainer and possibly the Head Coach will remain. Head Certified Athletic Trainer may replace Staff Certified Athletic Trainer at some point if they are along on the trip with possibly the Director of Athletics. Need for rental of a vehicle, other transportation costs, hotel, and food may arise. Accommodations for parents may need to be arranged for as above.
Away Contest/Practice without ATC—Head coach must contact the Head Certified Athletic Trainer immediately. Plan will be enacted as above. Head Certified Athletic Trainer and possibly the Director of Athletics will proceed to the medical facility. Head Coach will remain with the athlete. Assistant Coach (if applicable) will proceed back to campus with the team. Regular updates to the team will be given through the assistant coach and possibly a member of the Office of Student Development.
Visiting Team—Any assistance needed will be given by the Head Certified Athletic Trainer to the visiting Certified Athletic Trainer and/or coaching staff. Director of Athletics will coordinate with and assist the Visiting Team’s Director of Athletics with their Serious Incident Guidelines.
Documentation—Certified Athletic Training Staff and Head Certified Athletic Trainer will document all actions, procedures, diagnosis, follow-up, and outcomes. Protective equipment will be gathered and stored for 7 years (if warranted).
